AM Administration for a Leading Manufacturing MNC

Job Summary

We are seeking an AM Administration for a leading Manufacturing MNC.

Job Profile:

• Administration of purchase & vendor development with adherence to the group purchase guidelines
• Maintain Liaison & Collaborate with stakeholders from government/regulatory bodies on updates/matters related to building/facility safety requirements
• Execute & maintain AMC’s to ensure efficiency and compliance
• Provide strategic administrative support to plant operations, business units, and cross-functional teams.
• Manage and optimize administrative expenditures, ensuring cost-effectiveness and budget adherence.
• Manage Petty Cash with accountability and transparency
• Execute facilities activities in compliance with safety, health and environment requirements and regulations and report issues for management’s attention, if any.
• Develop and maintain efficient administration of fleet services performance standards, policies and procedures compliance (e.g. safety, health and environment, transport regulations, etc.)
• Any other responsibilities related to the function can be assigned from time to time
• Support manager in managing day-to-day operating expenditure against operating budgets to ensure efficient usage of resources
• Update content/changes to organization’s administration and support services policies and procedures on a periodical basis
• Office Assets maintenance tracker /register to be devised for conduct regular checks and upkeep.
• Consistent checks Office upkeep & facility to ensure zero incident reporting Frequency: Monthly/Quarterly and Yearly as per the Job
• Manage Lease agreement & do timely renewals- with ZERO Delay
• Monitoring Housekeeping & Service contracts of corporate assets
• Improve cost efficiency & standards of administration by Monitoring Civil & Electrical repair
• Drive and Execute all employee engagement activity at Corporate office , Pantry Management –
  Food Essentials , Dine arrangements as an when required, Complete responsibility for Office Celebrations, get together etc.
• Manage Foreign & Senior delegates visits
• Travel expenses management- Introduce ways reduce travel cost
• Cheapest fare bookings with zero Cancellations charges.
• Corporate Tie ups with Hotel (Pan India presence) at the best discounted rate & at Head Office location for room tariffs and event.
• Manage MD’s Calendar, Travel & Ticketing
• Lead Pre-employment health / annual Check-ups/ Stationary- Visiting cards / Desk Set up/ Back end support to Recruitment team etc.
• Attendance & time management
• Housekeeping & Staff Management
• Complete management of Office upkeep and hygiene in office premises- Achieve Feedback Quarterly Score 3.5/ 5
• Cost reduction & optimization – YoY savings
• Oversee & Manage reception upkeep ,registers and Attendance for Officers, Visitor, Clients & Phone calls , Courier services
• Manage complete printing and stationery with a optimization of cost
• Manage complete branding execution work

Requirements:

• Any Graduate
• Experience of handling general & plant administration for over 6+ years.
• Must have managed travel portal.
• Internal customers (Employee) is of prime importance.
• Extend timely support to facilitate the business to achieve its goals.
• Handling entire Travel Desk including booking flights, hotels, cabs, etc.
• Should have a strong database of Vendors
• Should have experience in Gifting
• Experience managing MD’s calendar
• Petty Cash Management
• Should be willing to travel to Plants (Once or twice a month)
• Excel Skills (Vlookup, Pivot Tables)
• Experience in creating PO & PR in SAP
• Should be residing someplace near to office to travel in case of emergency